Workflow Integration Patterns: Connect Your Tools with AI

Workflow Integration Patterns

Common Integration Patterns

1. Email Trigger Pattern

Email arrives → Parse content → AI processes → Action taken → Notify user

Use cases:

• Auto-reply to customer inquiries
• Parse invoices from email
• Categorize support requests

Tools: Zapier, Make.com, n8n

2. Webhook → AI → Database Pattern

External event → Webhook receives → AI enhances data → Store in DB

Example: Lead enrichment

New lead in CRM → Get company info → AI scores lead → Update CRM

3. Schedule → Process → Distribute Pattern

Daily schedule → Fetch data → AI analyzes → Send report

Use cases:

• Daily market summaries
• Automated social media posts
• Report generation

4. Human-in-Loop Pattern

AI suggests → Human reviews → Approves/Edits → Action executed

Use cases:

• Content approval
• Contract review
• High-value decisions

Platform-Specific Examples

n8n Workflow

{
  "nodes": [
    {
      "name": "Webhook",
      "type": "n8n-nodes-base.webhook"
    },
    {
      "name": "OpenAI",
      "type": "n8n-nodes-base.openAi",
      "parameters": {
        "operation": "message",
        "text": "={{$json.body.message}}"
      }
    },
    {
      "name": "Slack",
      "type": "n8n-nodes-base.slack",
      "parameters": {
        "channel": "#ai-responses",
        "text": "={{$json.choices[0].message.content}}"
      }
    }
  ]
}

Zapier Multi-Step

1. Trigger: New row in Google Sheets
2. AI: Categorize text with ChatGPT
3. Filter: Only "high-priority" items
4. Action: Create Asana task
5. Action: Send Slack notification

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